HGMP’s trade show services help you to maximize your budget with:

•   Thorough planning and organizing of registration paperwork, booth logistics, on-site marketing and sales materials;
•   Favorable contract negotiation for show space and associated vendor agreements;
•   Management of corporate employees or volunteers for informed and consistent booth staffing;
•   Technology to facilitate marketing and online registration that drives visitors to your booth; and
•   Booth tear-down and storage management.

 

Be Prepared to Have Your Best Trade Show—Ever.
Setting the stage for your most successful trade show requires advanced planning that does not miss any detail. HGMP’s meeting managers are detail experts. Our thorough planning and organizing ensures that your paperwork is completed accurately and on time, your booth and necessary supplies including furnishings and displays are ordered and all necessary booth materials and giveaways are ready. In addition, we handle all travel arrangements for attending staff. We make sure that your trade show experience will not have any last-minute emergencies, missing pieces or unpleasant budget surprises.

 

We Negotiate Contracts that Position You for Success and Savings.
Whether it is the contract for your actual booth space or for the plants that will decorate your booth, paying attention to the details is critical for finding savings and avoiding unexpected costs. We work with your current suppliers to reduce your costs while maintaining a high level of quality and service. HGMP knows where in contracts suppliers are able to negotiate and we pass those savings onto our clients. We also make sure that you are protected from hidden costs, additional rental fees and other potentially unfavorable terms.

 

People are the Most Important Feature of Your Booth.
Presenting your company, product and/or service is only partly done by your booth presentation. It is the people in your booth who are talking and interacting with attendees that make a lasting impression. HGMP can help you to organize, train and manage the staffing of your booth, whether it’s your corporate employees or association volunteers. Our management ensures that an appropriate number of staff members are always working your booth and that they deliver a consistent message to your target audience.

 

Our Technology Gets Your Booth the Attention it Deserves.
Pre-show marketing programs require consistent implementation, which is not always the easiest or most cost-effective for your company when budgets are being reduced. HGMP has existing technology ready to tie into your website that helps you to automate your marketing efforts. We can also set up online registration so attendees can schedule specific times to meet with you in your booth. Our technology makes it easy and affordable for you to reach your target audience before the show and reach your sales goals.

 

It May be Easy for You to Leave the Show, But What About Your Booth?
At the end of the trade show, everyone is exhausted and ready to go home. However, who makes sure that the booth is carefully dismantled and returned to safe storage? Your trade show booth is a significant investment and any damage can be very costly.  HGMP manages your trade show booth installation and dismantle labor, transportation and storage—ensuring that your booth is show-ready for your next event. We will be there until the end to review every invoice and confirm any charges.

When we are hired to manage a trade show booth, HGMP becomes a part of your team. We share our years of experience to save you time and money.

Call us today to discover how our trade show management services can help your meeting or convention.

 

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