HGMP’s technology solutions fall into the following major categories:

• Easy-to-use online registration that calculates food and beverage requirements, generates name badges and integrates with hotel registration systems;
• Comprehensive site selection database of global venues that helps you select the most ideal location for your event, as well as enables electronic RFP;
• Strategic marketing programs to build excitement for your event, promoting early registration and maximizing attendance;
• Automated post-meeting survey system to gather and organize valuable feedback.

 

Our Simple Online Registration Maximizes Attendance—and Your Planning Tools.
Our online registration system is optimized for associations and organizations that want to make registration as easy as possible for its members. By making the entire process easier for your attendees, we minimize errors, maximize attendance and create ongoing reports that give you unique insight into your meeting history and anticipated needs.

We start by customizing the look and feel to meet your organization’s branding and website presence. Then you can choose from advanced features such as:

•   Automatic logins and simplified registration procedures that make it possible for your repeat attendees to register in one click;
•   Secure online credit card processing for registrations;
•   Captured registrant information during the online registration process to quickly enroll repeat attendees at future meetings;
•   A complete registration system with food and beverage requirements, integration with hotel registration systems, badge generation and onsite registration;
•   A customizable website that can include all of your event information;
•   Advanced reporting, including food and beverage preferences, sleeping room block management, comparisons to previous meetings and actual versus projected attendance; and
•   The utmost in security; we do not outsource your information, so a third party is never in possession of your organization’s critical information.

 

Our clients can choose from economical templated solutions, or more robust custom solutions.

 

We have Mastered the Science of Site Selection with our Database and RFP Engine.
HGMP combines our 30 years of experience and access to hotels around the world with advanced technology, which helps pinpoint the perfect venues for your type of meeting, expected attendance and budget. Our site selection process utilizes our proprietary online system to provide the following benefits to our clients:

•   A complete database of the most popular or exotic meeting venues around the world, including information about weather, meeting space, average costs of major meeting components, travel options and local customs;
•   An extensive knowledge of past contracts with specific hotels, affording you the best in terms and conditions;
•   An efficient online Request For Proposal (RFP) engine to quickly compare the prices and availability of the meeting requirements specific to your needs;
•   Faster responses, streamlining your site selection process;
•   An easy way to secure the best sleeping room and meeting values; and
•   The unique HGMP Decision Grid™ to highlight, at a glance, the top sites and hotels in an apples-to-apples comparison.

 

Our site selection and RFP technology comes standard with each of our client agreements, giving every HGMP client a distinct advantage over in-house planning efforts or other meeting planners.

 

HGMP’s Marketing Program Automates Attendance Building.
Hamilton Group Meeting Planners' experience and technology go hand-in-hand in helping our clients promote their meetings and build attendance. Consistent marketing and promotion is critical to generating interest in your event and securing registrations. Our optional marketing services can deliver the following advantages to our clients:

•   Strategic marketing plans that are customized to your meeting and attendees;
•   Automated online and direct mail marketing programs that reach your target attendees with key messages and early registration incentives; and
•   Tracking systems that remove registered attendees from the promotional mailings while keeping them on the event information list, increasing efficiency and lowering your marketing costs.

 

We Will Help You Capture Valuable Information and Attendee Feedback.
The experience and knowledge you gain after each event is invaluable for future planning. Yet in many cases, that information is never captured and is forgotten before planning for the next event begins. HGMP’s post-meeting surveys of both attendees and organizers ensure that you can use your experience to increase attendance and reduce costs at your next meeting. Our clients gain the benefit of:

•   Post-meeting surveys that generate honest and constructive feedback from both attendees and meeting organizers; and
•   A comprehensive database of feedback and planning notes that is easy to mine for future use.

 

In addition to our meeting planning services, our clients can select the right technology solutions to fit specific needs and budgets. Call us today to find out about how our experience and advanced technology can help your meeting.

Call us today to find out about how our experience and advanced technology can help your meeting.

 

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